Chassis management

Chassis records and chassis bill checking

Keep every chassis on record with its insurance and registration, let drivers pick a free one in the app, and check pool invoices against your own dates.

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Overview

Why chassis charges deserve a second look

Most container moves need a chassis, and chassis come from pools or from your own fleet. When a pool such as DCLI, TRAC or Flexi-Van bills you, the invoice lists days and amounts, and it is easy to pay it without checking. A day billed after the chassis was returned, a chassis you never had, or the same day billed twice all look normal on a long invoice.

Dispatch Board keeps chassis as equipment records and compares pool invoice lines with the dates your loads actually had the chassis. That turns an invoice you would normally pay into a short list of lines to dispute. The same records carry insurance and registration, so the equipment side stays in order too.

A DCLI chassis bill checked against the board: five lines, with lines marked too many days, not on the board and billed twice, and the amount to dispute for each — Product screenshot with made-up sample data.

Compliance Records

Equipment records that carry the paperwork

Truck, chassis and trailer records hold insurance and registration. The compliance calendar tracks expiries, which is covered on the fleet and compliance page. You can import chassis from Excel or CSV when you start, and every row is checked before saving, with duplicates flagged.

A yard list shows containers you are holding, with days on the ground, a spot, the per diem clock and the next move. Chassis sitting with those boxes are part of the same picture, which makes it easier to see where equipment is tied up.

Truck, chassis and trailer records with insurance and registration
Compliance calendar for expiries
Import chassis from Excel or CSV, rows checked before saving
Yard list: days on the ground, spot, per diem clock, next move
Equipment list used by dispatchers and drivers

Rows of empty container chassis parked in a gravel yard at golden hour

Driver App

Drivers pick a free chassis in the app

In the driver app, a driver picks a free chassis from your equipment list. That puts a chassis against the move from the driver’s own phone, rather than leaving it to a call or a text message to the office. The app is a web app drivers add to the home screen, so there is nothing to install from an app store.

Accurate dates on who had which chassis are what the bill checker compares against. The better the board knows when a load had a chassis, the more reliable the check. See the driver app page for the rest of what drivers can do.

Drivers pick a free chassis from your equipment list
Works in the phone browser, no app store
Dispatch sees the pick on the load
Dates feed the chassis bill checker

A chassis bill with lines checked against the days the chassis was in use — Product screenshot with made-up sample data.

Billing Tools

Chassis Bill Checker & Dispute Workflow

Upload a DCLI, TRAC or Flexi-Van invoice and the checker compares each line with when your loads actually had the chassis. Lines are marked, for example, too many days, not on the board, or billed twice, with the amount to dispute for each line. A dispute letter and a CSV of the lines are ready to send to the pool.

The result is a short list rather than a long invoice. The Money Check adds the chassis charges to dispute into its single figure, with an optional Monday email. See per diem and detention for the container side of the same idea.

Works on DCLI, TRAC and Flexi-Van invoices
Checks each line against when your loads had the chassis
Flags too many days, not on the board, billed twice
Amount to dispute for each line
Dispute letter and CSV for the pool
Chassis charges to dispute roll into the Money Check

A row of long-nose container trucks parked side by side in a container yard at sunrise

How it works

From invoice to dispute

Step 1

Import chassis data

Add chassis to your equipment list, by hand or by importing from Excel or CSV.

Step 2

Assign chassis in the driver app

Drivers pick a free chassis in the app, so the board holds the dates the chassis was in use.

Step 3

Run the bill checker

Upload the pool’s invoice in the billing area. Each line is compared with your loads.

Step 4

Generate and send dispute letters

Send the dispute letter and CSV for the lines that do not match.

The chassis bill checker needs your loads and dates on the board. It checks what the board knows, so keep chassis picks and returns current.

Questions

Frequently asked questions.

What types of invoices does the chassis bill checker support?

It works with DCLI, TRAC and Flexi-Van invoices. Each line is compared with when your loads actually had the chassis.

Can I import chassis data from other sources?

Yes. You can import chassis from Excel or CSV files. The system validates each row and flags duplicates before the data is saved.

What does a flagged line look like?

Lines are marked, for example, too many days, not on the board, or billed twice, with the amount to dispute for each line.

What do I send to the pool?

Dispatch Board prepares a dispute letter and a CSV of the lines, ready to send. Whether a pool accepts a dispute is up to the pool.

Does the system track insurance and registration for chassis?

Yes. Truck, chassis and trailer records carry insurance and registration, and the compliance calendar tracks expiries.

Check your next chassis invoice.

Start a trial, load last month’s moves and upload a pool invoice to see which lines are flagged.