Step 1
Enter Your Fleet Data
Add trucks, chassis and trailers with their insurance and registration.
Fleet and compliance
Fleet and compliance, kept in one place
IFTA reports with fuel card imports, DVIR inspections, maintenance schedules, a compliance calendar, driver scorecards and GPS from Samsara, Motive or One Step GPS.
Overview
Paperwork keeps trucks on the road
A drayage truck that cannot move earns nothing. The reasons are usually paperwork: an expired registration or insurance policy, a missed inspection, a licence or endorsement that lapsed, or maintenance put off until the truck breaks. Carriers that cross borders also owe fuel tax reporting under IFTA.
Dispatch Board keeps these records next to dispatch, so the people assigning loads are working from the same facts as the people keeping trucks legal. Truck, chassis and trailer records carry insurance and registration, and Plan day treats licences, endorsements, TWIC, 11 hours driving and 14 on duty as hard limits.
Fuel & Tax
IFTA and fuel card imports
Dispatch Board produces IFTA reports and imports fuel card files, so fuel and mileage for the quarter come from the same system that holds your loads. That replaces a spreadsheet exercise at the end of each reporting period. Kilometres or miles are supported.
IFTA rules are set by the agreement and your base jurisdiction, so check the filing details with your own jurisdiction. Dispatch Board does not replace that guidance. It gives you the records to work from.
- IFTA reports
- Fuel card imports
- Kilometres or miles
- Records live next to your loads
Vehicle & Driver
DVIR, maintenance and the compliance calendar
DVIR inspections are recorded in the system. Maintenance schedules run by miles or by date, with work orders for the jobs that come out of them. A compliance calendar lists expiries, so a registration, an insurance policy or a driver credential is not discovered on the day it lapses.
Driver scorecards give a view of how each driver is doing. Equipment records, including chassis, are covered on the chassis management page.
- DVIR inspections
- Maintenance schedules by miles or date
- Work orders
- Compliance calendar for expiries
- Driver scorecards
- Truck, chassis and trailer records with insurance and registration
Location & Port
GPS and Canadian pay rules
GPS connects from Samsara, Motive or One Step GPS, so locations feed the live map on the dispatch board. See integrations for the full list of connections.
For carriers working in BC ports, the BC port compliance add-on keeps the rate order in the board, runs a pay check each period against what you actually paid, and prepares a file for the Commissioner. It starts from the published 1 July 2026 figures, so confirm them against the current order. The add-on is $79 a month on any plan.
- GPS from Samsara, Motive or One Step GPS
- Locations on the live map
- BC port compliance add-on, $79 a month
- Pay check each period against what you paid
- File prepared for the Commissioner
How it works
Where each record lives
Step 2
Configure Compliance Rules
Set maintenance schedules by miles or by date and work through the work orders.
Step 3
Track Daily Operations
Watch the compliance calendar for expiries, and import fuel card files for IFTA.
Step 4
Review Reports and Alerts
Connect your GPS provider so locations appear on the live map.
The BC port compliance add-on starts from the published 1 July 2026 figures. Confirm them against the current order.
Try it
What to test in the 14-day trial
Compliance records are only useful if they are complete, so the test is mostly about getting your fleet in. Add your trucks, chassis and trailers, with insurance and registration, and see what the compliance calendar shows. Importing from Excel or CSV checks each row before saving.
Plan for an hour or two of setup. Most of the value comes from entering equipment and expiry dates once, so that the calendar can do the remembering. If your fleet records are in a spreadsheet already, import them rather than retyping.
- Import your trucks, chassis and trailers and look at the compliance calendar
- Set one maintenance schedule by miles and one by date
- Import a fuel card file and look at the IFTA report
- Connect your GPS provider if you use Samsara, Motive or One Step GPS
- Check the output against what your accountant or jurisdiction expects
Questions
Frequently asked questions.
What is IFTA and why does it matter?
IFTA is the International Fuel Tax Agreement, which covers fuel tax reporting for carriers that operate across state and provincial lines. Dispatch Board produces IFTA reports and imports fuel card files. Confirm the filing rules with your own jurisdiction.
How do DVIR inspections keep my trucks legal?
A DVIR is a driver vehicle inspection report. Dispatch Board records DVIR inspections so there is a record on file.
Can I use miles or kilometres for my fleet?
Yes. Kilometres or miles can be used.
Which GPS devices are compatible?
Dispatch Board connects to Samsara, Motive and One Step GPS.
How does the compliance calendar help with expiries?
The compliance calendar tracks expiries so you can see what is coming up. It covers the records you keep in the system, such as equipment insurance and registration.
Get the paperwork in one place.
Start a trial and add your trucks, chassis and trailers.