Driver settlements

Driver, owner-operator and carrier settlements

Settle pay for employee drivers, owner-operators and carriers, carry deductions forward, record factoring entries, and check BC port pay against the Act.

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Overview

Pay is where trust is won or lost

In a trucking company, three kinds of people get paid for moving freight: employee drivers, owner-operators who bring their own truck, and outside carriers you broker loads to. Each is paid differently, each has deductions, and a mistake on a pay statement damages trust faster than almost anything else.

Dispatch Board handles settlements for all three, carries deductions forward, records factoring entries, advances and reserves, and lets drivers see their own pay statements in the driver app. Driver settlements are part of the Medium plan and above.

A driver in a hi-vis vest at a depot office counter receiving a printed statement, a truck visible through the window

Driver settlements

One settlement process for three kinds of pay

Settlements can be prepared for employee drivers, owner-operators and carriers. Deductions are carried forward, so an amount that was not fully taken in one period is not lost. The loads behind a settlement are the same loads that went through invoicing and billing, so pay and revenue come from one record.

Loads, invoices and pay can be in CAD or USD, which helps for cross-border drivers. Outside carriers use the carrier portal for brokered loads and carrier invoices, described on the customer portal page.

Settlements for employee drivers, owner-operators and carriers
Deductions carried forward
CAD and USD on loads, invoices and pay
Carrier invoices through the carrier portal
Part of the Medium plan and above

The billing queue with completed loads, linehaul, margin and proof-of-delivery status, and tabs for per diem and chassis bills — Product screenshot with made-up sample data.

Factoring and advances

Factoring, advances and reserves

If you use a factoring company, Dispatch Board records factoring entries, advances and reserves, so those sit with the loads they relate to instead of in a separate spreadsheet. Advances and reserves are the kinds of amounts that otherwise get forgotten on a statement.

Settlement data can also feed your books through QuickBooks Online and Xero sync. QuickBooks Desktop and EDI are not supported.

Factoring entries
Advances
Reserves
QuickBooks Online and Xero sync
Not included: QuickBooks Desktop, EDI

The driver app showing My Loads: clock in, a Ping dispatch button, a scheduled move and a bottom bar with Loads, Chat, Pay and Me — Driver app screenshot, sample data.

BC compliance

What drivers see, and the BC pay check

In the driver app, the Pay tab shows settlements, deductions and PDF statements. Drivers can check what they earned and what was deducted without a call to the office. More on the app is on the driver app page.

For carriers working in BC ports, the BC port compliance add-on keeps the rate order in the board, runs a pay check each period against what you actually paid, and prepares a file for the Commissioner. It starts from the published 1 July 2026 figures, so confirm them against the current order. It costs $79 a month on any plan.

Pay tab in the driver app
Settlements, deductions and PDF statements
BC port compliance add-on: pay check each period
File prepared for the Commissioner
$79 a month on any plan

A row of long-nose container trucks parked side by side in a container yard at sunrise

How it works

From loads to a statement

Step 1

Load entry

Complete loads as normal. Rates and pay come from the same records.

Step 2

Generate settlement

Prepare the settlement for the driver, owner-operator or carrier, with deductions carried forward.

Step 3

Review PDF statements

Record any factoring entries, advances and reserves that apply.

Step 4

Sync and report

The driver sees the statement as a PDF in the Pay tab of the app.

Driver settlements are part of the Medium plan and above. The BC port compliance add-on is $79 a month on any plan.

Try it

What to test in the 14-day trial

Settlements are where small differences show up quickly, so test them with a pay period you have already paid. Prepare the same settlement in Dispatch Board and compare it line by line with what you actually paid. Settlements are part of the Medium plan and above, which you can try in the trial.

Settlement rules differ between companies and between pay types. If you have an unusual arrangement with an owner-operator, test that one specifically rather than the easy cases. Settlements, deductions and factoring entries are where a system either fits your company or does not.

Rebuild one past pay period for an employee driver and compare it with what was paid
Do the same for an owner-operator, including deductions
Check that a deduction carries forward the way you expect
Open the driver’s Pay tab and read the PDF statement as a driver would
If you work in BC ports, look at the BC port compliance pay check against your own figures

Questions

Frequently asked questions.

Can I settle both employee drivers and owner‑operators in the same system?

Yes. Dispatch Board prepares settlements for employee drivers, owner-operators and carriers.

How are deductions managed over time?

Deductions are carried forward, so an amount not fully taken in one settlement is not lost.

Does the system support factoring and cash advances?

Yes. Dispatch Board records factoring entries, advances and reserves.

What does the BC compliance add‑on do?

It keeps the rate order in the board, runs a pay check each period against what you actually paid, and prepares a file for the Commissioner. It starts from the published 1 July 2026 figures, so confirm them against the current order.

Are driver pay statements available as PDFs?

Yes. The Pay tab in the driver app shows settlements, deductions and PDF statements.

Settle a week of pay in the trial.

Start a trial and run your own drivers’ loads through a settlement.